Timberlane Lodge, INC. Board of Directors Meeting - June 27, 2022

TIMBERLANE LODGE, INC.

AGENDA

Board of Directors Meeting

June 27, 2022

Via Zoom:

https://us06web.zoom.us/j/85093081195?pwd=YXZ2RTNHSjlNMERnLzFUcHZmY242Zz09

  • Call to Order – 7:35pm all on Zoom

  • Roll Call: Steve Ahmann, Secretary/Treasurer, Chris Luscher, Shannon Lampe, Doug Spingelt, Jennifer Ambrose, Christine Hickox, Larry Mach, and Jeff Kirkman of PCAM (our professional property management company).

  • Changes to the Agenda:

  1. The Board directs the Water and Road Committees to review and issue a new contract for CMP Yardworks and Charlie Preston. We need to clean up terms, obtain detailed copies of any invoices pertaining to TLV projects, review of his bills (not have him charge on his own personal account for large items (set $ limit), mileage reports, and set the terms of payment (especially the date).

Action Item: Larry, Chris and Steve will work on this by reviewing what’s currently in place, then discuss issues of the contract, with proposed improvements, then refer it for legal review.  First steps: Larry, please send a current copy of what’s in place with CMP Landscaping and Charlie Preston to Chris, Steve, Jennifer and Lane.  Timeline: 30 days, with weekly phone calls to get a draft to submit to TLV attorney.

  1. The Board adopted the following resolution: The Board shall make all efforts to create more detailed and transparent reports for members to review and understand. Specifically, the Board shall make efforts to:

  1. Provide Board approved Financial Details available through publication and posting on its website;

  2. Shall notify (and invite) members about the schedule of upcoming Board meetings well in advance of the meetings, with posting (on Facebook and on the www.tlvskykomish.com website) of the upcoming agenda several days in advance of the intended meetings.

  3. Publish approved Board meeting minutes within 2 weeks of each Board meeting where there has been a quorum.

Action Item: All Board members: please review the Minutes of each meeting within a week of when you receive them from the Secretary.  Make edits as needed so we can announce on FaceBook to all members that we will be posting the minutes on our website.

Introduction of New Board Members: Christine Hickox and Jennifer Ambrose, Steve Ahmann is re-elected for his 4th term.  Christine and Jennifer introduced themselves, then Chris, Doug Spingelt, Shannon Lampe, Steve Ahmann, and Larry Mach.

  • Minutes Review and approval: The June 9, 2022, Minutes were approved.

  • Management Report:

    • March 31, 2022, Financial Report Overview. The March 31, 2022 financial report was approved.

    • Payment Booklet Change: Allows for payment schedule to be more flexible for members up to 5x/6 months.

  • Old Business:

    • Road Update: Dust control will be late this year as will mowing. Discussion ensued regarding how TLV can get ahead of seasonal tasks like mowing, dust control, park clean-up. Larry Mach, Lane Roehl, Steve Ahmann and Shannon Lampe will be heading up this committee.

Action Item: Steve Ahmann has offered to loan a mower attachment for Lane’s tractor to begin the mowing process in Timberlane Village.   He will send specs about that mower to Larry and Lane within 2 days we will know if it will fit and be useful.

    • Water Update: The Board selected Jennifer Ambrose to join the Water Committee with Larry Mach and Chris Luscher.

    • Short-Term Rental Committee Update: Shannon Lampe has agreed to set a date for a Zoom conference to gather information about what is needed, wanted, and warrants action.

Action Item:  Shannon will contact the volunteers for that committee and set a date for the initial meeting.  Board members Doug Spingelt, Jennifer Ambrose and former Board member Dan Reid will assist him as needed.  Suggestion from Jeff: review the Bylaws and Covenants of TLV Company docs prior to the meeting and have ready to disseminate to the committee members.  Time Line:  ASAP with a meeting set hopefully by August 15.

    • Road Signs Update: Steve Ahmann submitted the final draft of the 4’ x 4’ aluminum, reflective signs that will be installed at the Main Entrance and the West (limited) Access. The Board approved the sign design and costs of approximately $280 per sign.

  • New Business:

    • Appointment of Officers:

    • Steve Ahmann, President

    • Chris Luscher, Vice President & Treasurer

    • Christine Hickox, Secretary

Executive Session:

    • Collection Issues

    • Meeting adjourned at 9:41p.m.

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